Amgen Administrative Coordinator in Washington, District Of Columbia

Amgen's Global Government Affairs (GGA) organization located in Washington, DC. Is seeking an Administrative Coordinator (AC). Basic duties include providing administrative support to specific members of the Federal Government Affairs team, as well as broad-based support to the team at-large.

Key responsibilities include:

  • Manage calendars and scheduling meetings

  • Prepare and process expense reports

  • Coordinate and make travel arrangements

  • Prepare and process lobby disclosure forms

  • Process and submit invoices and check requests

  • Copy, distribute and maintain documents for external meetings

  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs

  • Assist with the preparation and creation of PowerPoint slides/presentations and other materials

  • Perform basic research specific to Federal initiatives

  • Perform basic office management functions for team including: assessing needed supplies and placing order; stocking printers with paper and ink; sorting and delivering mail; and maintaining appearance of printer/copier/fax area

  • Serve as back-up for other Administrative Coordinators if they are unavailable, including support for Vice President team

  • Take-on assigned tasks as they occur

Basic Qualifications

Associate's degree and 2 years of Administrative experience


High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Strong experience in an administrative support role supporting large teams at different levels

  • Experienced and proficient with all current Amgen technologies and platforms

  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint, Excel and Adobe Pro

  • Strong working knowledge and experience in managing and maintaining multiple calendars

  • Strong working knowledge and experience in arranging multi-destination travel for multiple travels

  • Government Affairs experience

  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners

  • Ability to work in a fast-paced, deadline-driven environment

  • Discretion in dealing with proprietary information

  • Exceptional at managing multiple calendars including coordination across multiple time zones

  • Ability to prioritize projects of greater urgency and importance

  • Outstanding communication skills, both oral and written

  • Excellent organizational and time-management skills

  • Excellent travel and meeting planning skills

  • Experience providing administrative support to remote staff

  • Helpful, can-do attitude with a solution-oriented approach

  • Polite and personable 'team player'

  • Skilled at remaining calm under pressure

  • Experience working in biopharma industry

  • Amgen experience

  • Bachelor's degree

Amgen focuses on areas of high-unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.