Amgen Senior Executive Assistant in Thousand Oaks, California
HOW MIGHT YOU DEFY IMAGINATION?
You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.
Senior Executive Assistant
What you will do
Let’s do this. Let’s change the world. Reporting to the Vice President of Biosimilars in Global Development, the Senior Executive Assistant (SEA) will be responsible for providing senior level professional administrative support. The SEA’s administrative work assignments will be complex in nature.
Proactively manage the executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
Prepare the VP with pre-read and briefing documents in advance of daily meetings
Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing Telepresence technologies
Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and many of our staff and clients are based on the East coast and at International locations
Work closely with the HR team to manage and coordinate critical, seasonal HR initiatives including staff performance reviews and talent management
Schedule, coordinate, and track events related the HR Function as well as the client function, including site visits, all-staff meetings and special events
Coordinate domestic and international travel arrangements amidst dynamic business requirements
Review, prioritize and flag high priority communications (emails and documentation) for timely and appropriate response
Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming calls and correspondence
Compose and edit correspondence on behalf of the VP
Timely preparation and processing of expense reports
Maintenance and retrieval of filed information and correspondence to ensure immediate access to information
Manage multiple priorities in a continually changing environment
What we expect of you
We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a meticulous assistant with these qualifications.
Associate’s degree & 4 years of administrative experience
High school diploma / GED & 6 years of administrative experience
Absolute discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues
Strong project management experience
Executive assistant experience
Strong technical knowledge and experience with Amgen’s internal infrastructures (MyAmgen, Sharepoint, Yellowstone File Share, SAP, IS Online Service Request, Help Desk; Concur Travel & Expense Reporting; e-Finity)
Exceptional communication skills – oral and written
Excellent time management and project management skills
Excellent Microsoft suite ability
Ability to pay close attention to detail and manage several projects simultaneously
Outstanding interpersonal skills
Resourceful, creative, and flexible
What you can expect of us
As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.
The annual base salary range for this opportunity in the U.S. is $83,950 - $102,860.
In addition to the base salary, Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:
Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans and bi-annual company-wide shutdowns
Flexible work models, including remote work arrangements, where possible
for a career that defies imagination
Objects in your future are closer than they appear. Join us.
If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.
Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancers, kidney disease, rheumatoid arthritis and other serious illnesses.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.