Amgen Administrative Coordinator in Thousand Oaks, California

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities supporting multiple Executive Directors/Directors and other team members for the Center for Design & Analysis (CfDA) team.

Key Activities:

  • Initiating/facilitating Cross-Functional team meetings and take meeting minutes

  • Manage and coordinate department communications

  • Ownership of websites for the CfDA team

  • Independently coordinating web-interface meetings

  • Helping to develop slide presentations

  • Management of candidate and summer intern interview process: scheduling interviews, preparing agendas;

  • Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations; lunch and learns; other various meetings)

  • Assisting with special projects as requested by the Executive Directors and others within group

  • Screen and act on incoming phone calls

  • Maintain distribution contact and personnel lists

  • Coordinate functional processes such as invoicing and payments

  • Manage the administrative aspects of relationships with outside experts and vendors

  • Participate in department project teams

  • Provide backup support to additional department ACs

  • Update and maintain all dues, memberships, subscriptions, etc.

  • Manage individual and team calendars (Outlook)

  • Coordinate local and international meetings: arrange travel, expense reports, meeting arrangements, visitor accommodations

  • Organize meeting rooms, including logistics, catering and equipment needs

Basic Qualifications:

Associate's degree and 2 years of Administrative experience

OR

High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:

  • Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels

  • Managing multiple calendars including coordination across multiple time zones

  • Excellent written, verbal and presentation skills in communicating key business and critical information

  • Advanced knowledge of MS Excel, PowerPoint, and Word (i.e., word processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen

  • Experience providing administrative support to remote staff

  • Outstanding organizational and interpersonal skills

  • Ability to work in a fast paced, deadline driven environment

  • Discretion in dealing with proprietary information

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.