Amgen Admin Coordinator in Tampa, Florida
Amgen is seeking an administrative professional to join ‘Enterprise Engineering and Analytics’ as an administrative coordinator in Tampa. The role of the Administrative Coordinator (AC) will be focused on supporting the IT Director of Data & Analytics in Tampa, and others within the department.
This role requires a motivated and high-performing individual to help drive and support key initiatives and perform a variety of complex administrative support activities. Work assignments are a mixture of routine and non-routine activities such as: assisting with report generation as requested; facilitating the tracking of deliverables and timelines as directed; handling the coordination of meeting logistics, minutes and other duties as assigned.
We are looking for a hardworking individual who is motivated and eager to be part of a fun and talented team. Be willing to work in a dynamic , detail oriented, well organized environment. Candidates should be able to demonstrate effective verbal and written communications.
Key responsibilities include:
Proactively manage multiple calendars
Schedule both complex and routine meetings, collaborate and navigate time management challenges successfully with colleagues
Make travel arrangements utilizing company guidelines, and manage expense reports
Organize meeting rooms, logistics, catering, and needed equipment/supplies for events
Assist with preparation of presentations, meeting agendas, and capturing action items
Skillful point of contact and provide assistance for Directors, their direct reports, and department members
Collaborate and liaise successfully with other ACs within the organization
Arrange for visitors and process interview candidates
Timely registration for conferences, congresses, and seminars
Assist with special projects
Perform other administrative duties as requested
Provide reliable backup support to additional departmental admins
Associates’ degree and 2 years of Administrative experience
High school diploma/GED & 4 years of Administrative experience
5+ years of experience in an administrative role supporting large teams at various levels – preferably in biopharma industry
Handling multiple calendars including coordination across multiple time zones
Excellent written, verbal, and presentation skills in communicating key business and clinical information
Experience providing administrative support to remote staff
Helpful, can-do attitude with a solution-oriented approach
Excellent organizational skills and ability to work with multiple team members – both internal and external
Excellent travel and meeting planning skills
Good external customer communication skills
Strong Outlook, Excel, PowerPoint Skills
Excellent Time Management skills
Ability to prioritize projects of greater urgency and importance
Excellent Project management skills, with ability to follow through on tasks until completion
Flexible, resourceful, polite, and personable ‘team player’
Ability to work in a fast-paced environment
Works independently employing good judgment, discretion, and critical decision making
Our culture is what makes Amgen a special place to work. We have a powerful shared purpose around our mission – to serve patients. We respect one another, recognize contributions, and have embedded collaboration, trust, empowerment and inclusion in all that we do.
We equip all our staff members to live well-rounded, healthy lives. Most recently, Amgen added benefits for transgender employees and continues to pride itself on industry-leading, family-friendly offerings for families of all compositions.
Amgen focuses on areas of high unmet medical need and uses its expertise to strive for solutions that improve health outcomes and dramatically improve people’s lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.
Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.