Amgen Administrative Coordinator in South San Francisco, California
The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting a Vice President, Executive Directors, Directors and other staff.
The role of the Administrative Coordinator is to perform a variety of complex administrative activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes, travel and other duties as assigned.
This position is located in South San Francisco and will support the CardioMetabolic Disorders Therapeutic Area in Discovery Research.
Key responsibilities include:
Managing calendars and scheduling meetings for individuals and teams
Provides meeting support for cross-functional teams, including agenda preparation, collection/distribution of pre-reads, and meeting start-up as appropriate
Making travel arrangements & preparing expense reports as requested
Coordinate visitor arrangements: arrange travel, meeting arrangements, visitor accommodations, complete expense reports
Managing departmental administrative files
Maintaining distribution, contact and personnel lists
Managing the administrative aspects of relationships with outside experts and vendors
Provide backup support to additional department ACs
Organizing meeting rooms, including logistics, catering and equipment needs
Assisting with special projects as requested by the Directors and others within group
Independently responds to routine correspondence
Schedules and coordinates candidate interviews
Assists with onboarding new staff
Obtains office space, equipment and supplies for new staff members and helps sets up offices prior to start date
Organizes departmental events and meetings including logistics, catering, supplies and equipment needs
Submit IS Help Desk work orders, as needed
Coordinates and manages documents in EDM Teams and SharePoint
Creates efficient and user-friendly templates for procedures and reports
Identifies process-improvement opportunities
Makes decisions based on knowledge of staff needs and available resources
Uses the latest technology to solve business problems
Associate's degree & 2 years of Administrative experience
High school diploma/GED & 4 years of Administrative experience
*Proactive, organized, and highly effective communicator (interpersonal, verbal, written)
*Experience working in biopharma industry
*5+ years of experience in an administrative support role supporting large teams at different levels
*Managing multiple calendars including coordination across multiple time zones
*Ability to understand the research roles at a high level
*Advanced knowledge of MS Outlook, Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Concur, Sharepoint and Box
*Ability to multitask, and understand prioritization.
*Experience providing administrative support to remote staff
*Outstanding organizational and interpersonal skills
*Ability to work in a fast-paced, deadline-driven environment
*Discretion in dealing with proprietary information
Amgen is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.