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Amgen CW-Medical Operations & Administrative Assistant (Singapore & Malaysia) in Singapore, Singapore

  • Support SG-MY Country Medical Lead

  • To operationalize Medical Education programs and other Medical Plans, e.g., Ad Boards, Sponsorships, Donations, etc (60%)

  • Liaise with vendors, manage the invoicing, the end-to-end compliance process including submissions to C3, and track payments to vendor

  • Manage travel/lodging and other logistic for speaker(s) execution of service agreement(s)

  • Support in-venue delegate registration of local symposium and other medical programs

  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs

  • Process Medical-initiated sponsorships and donations

  • Liaise with Medical Advisors & MSLs to track and report on Medical Budget on a monthly basis

  • Support SEA Medical Director (25-30%)

  • To operationalize SEA Med Ed programs & Medical Plans (e.g., Steering committee mtgs). Responsibilities as described above.

  • Liaise with country medical leads to track and report on Medical Budget monthly basis

  • Support SEA Medical LT mtgs – agenda and mtg minute, SEA Medical team Mtgs – logistics of mtg venue & team travel etc

  • Manage calendar, travel arrangements & schedule meetings

  • Other (10-15%)

  • Assist managers with candidate scheduling as well as on/off boarding of staff

  • Register for conferences, congresses and seminars for medical team

  • Support Office Manager to manage Office reception

  • Serve as back-up for other Administrative Coordinators, if needed

  • Assist with special projects and other administrative roles as needed

Qualifications:

  • Basic

  • Associated degree and 2 years of administrative experience OR

  • High diploma/ and 4 years of administrative experience

  • Preferred Qualifications:

  • Bachelor’s degree and direct experience supporting an executive for a large corporation

  • 3+ years of Administrative Assistant experience

  • Ability to work in a fast-paced, deadline-driven environment

  • Ability to prioritize projects of greater urgency and importance

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If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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