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Amgen Administrative Coordinator (Contract) in Singapore, Singapore

Responsibilities

  • Manage multiple calendars and schedule meetings

  • Prepare and process expense reports

  • Coordinate and make travel arrangements

  • Maintain up-to-date lists of team players and key 1:1 meetings

  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs

  • Assist managers with candidate scheduling as well as on/off boarding of staff

  • Manage the administrative aspects of relationships with outside experts and vendors

  • Work with Amgen compliance team to process sponsorships and memberships

  • Register for conferences, congresses and seminars

  • Assist with preparation of presentations and meeting agendas

  • Provide training and guidance to new team members

  • Serve as back-up for other Administrative Coordinators if they are unavailable

  • Arrange for guest speakers, including contracts, travel and venue

  • Assist with special projects

Basic Qualifications:

  • Associate’s degree and 2 years of administrative experience

  • OR

  • High diploma/ and 4 years of administrative experience

Preferred Qualifications:

  • Bachelor’s degree and direct experience supporting an executive for a large corporation

  • 3+ years of Administrative Assistant experience

  • Ability to work in a fast-paced, deadline-driven environment

  • Ability to prioritize projects of greater urgency and importance

  • Proficient PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills

  • Team Player

  • Excellent written, verbal, and presentation skills in communicating key business

  • Excellent time management and project management skills

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