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Amgen CW-Administrative Coordinator Oncology in Prague, Czech Republic

Accountabilities to management and staff

• Provides administrative support for a department/Business Unit through the delivery of a variety of business services

Responsibilities

Serves as a primary contact for Business Unit and coordinates ongoing Amgen processes for the team:

•coordinates functional administrative processes of the team across all business activities such as contracts, requests, documentary materials, purchase orders, invoicing and payments within the system,

•organizes and provides support to team meetings

•submits, reviews, completes and closes all records within the Amgen systems, in line with SOPs

•provides administrative and organizational support of marketing /promotional activities related to events, cooperates with third-parties

•monitors lifecycle of promotional materials and tracks revision, is responsible for disposal of obsolete promo materials, might support internal tracking/ approval systems of promo materials,

•manages vendor administration: create / maintain vendors in systems

•provides training, guidance and orientation to new team members

Ensures timely coordination of department members’ administrative needs:

•manages calendars

•coordinates local team meetings, arranges accommodations, time schedule, meeting’s requirements

•organizes meeting rooms, including logistics, catering and equipment needs

•prepares agendas, takes and completes meeting minutes; coordinates distribution, monitors progress and follows up on action items

•independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Minimum Requirements

•High School Diploma

•Minimum 3 to 5 years related experience in administrative support role

•Experience using MS Office tools

•Fluency in local language and English

Preferred Requirements

•Experience in similar or related disciplinary and/or international environment

•Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.

•Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.

Competencies

•Communicates details clearly and accurately; both orally and in writing

•Modifies communication style as appropriate for the audience; may regularly interact with clients and executives

•Identifies and balances multiple priorities and the needs of multiple teams

•Understands, follows and behave in full compliance with relevant SOPs, procesess and guidances

•Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately

•Demonstrates a service-oriented approach to all activities

•Demonstrates a willingness to learn new approaches and to adapt to change

•Leads by example in promoting teamwork

•Ensures systematic work and applies attention to detail

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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