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Amgen Administrative Coordinator in Mexico City, Mexico

  • ResponsibilitiesServes as a primary contact for one or multiple departments and coordinates ongoing processes for the team:Screens and acts on incoming phone calls and e-mails; provides service and handles complaintsMaintains distribution and personnel listsCoordinates mailings and courier/deliveriesManages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional materialManages the administrative aspects of relationships with outside vendorsParticipates in department project teamsMay provide training, guidance and orientation to new team membersEnsures timely coordination of department members’ administrative needs:Manages calendarsCoordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodationsOrganises meeting rooms, including logistics, catering and equipment needsPrepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action itemsIndependently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentationsResponsibilitiesServes as a primary contact for one or multiple departments and coordinates ongoing processes for the team:Screens and acts on incoming phone calls and e-mails; provides service and handles complaintsMaintains distribution and personnel listsCoordinates mailings and courier/deliveriesManages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional materialManages the administrative aspects of relationships with outside vendorsParticipates in department project teamsMay provide training, guidance and orientation to new team membersEnsures timely coordination of department members’ administrative needs:Manages calendarsCoordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodationsOrganises meeting rooms, including logistics, catering and equipment needsPrepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action itemsIndependently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentationsResponsibilitiesServes as a primary contact for one or multiple departments and coordinates ongoing processes for the team:Screens and acts on incoming phone calls and e-mails; provides service and handles complaintsMaintains distribution and personnel listsCoordinates mailings and courier/deliveriesManages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional materialManages the administrative aspects of relationships with outside vendorsParticipates in department project teamsMay provide training, guidance and orientation to new team membersEnsures timely coordination of department members’ administrative needs:Manages calendarsCoordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodationsOrganises meeting rooms, including logistics, catering and equipment needsPrepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action itemsIndependently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

  • Qualifications The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge or the equivalent. Minimum RequirementsHigh School DiplomaMinimum 3 to 5 years related experience in administrative support roleExperience using MS Office toolsFluency in local language and English

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If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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