Amgen Admin Coordinator in Cambridge, United Kingdom

Title: Admin Co-ordinator / Team Personal Assistant

The company:

Amgen is one of the world's largest independent biotechnology companies, with global revenue in excess of $20 billion and over 20,000 employees globally. For more than 30 years, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world.

The Role:

This is a pivotal role supporting the Director of the Global R&D Audit group as well day to day support of the Compliance senior managers and Compliance managers supporting the execution of the R&D audit programme.

This role will also offer support (approx. 15-20% FTE) to the wider European based QCA organization via the Directors of Quality, Compliance and Process Documentation, a variety of administration tasks, including the support of Regulatory Agency Inspections.

This role will also involve working collaboratively with the administrative staff cross functionally to ensure we are able to support the day-to-day needs of the business.

Responsibilities:

  • Utilizing systems such as Concur in support of this high travelling department in terms of travel bookings and expense management.

  • Utilizing systems such as E-finity for Purchase Order requisitions/SAP for invoice coding and processing.

  • Utilizing SharePoint and other electronic archives to organise and ensure logical accurate and complete filing of annual audit plans, resource trackers, as well as confidential audit reports and supporting documentation

  • Develop detailed confidential reports and presentations utilizing Excel, PowerPoint

  • Cross-functional interaction for the purposes of inspection preparation and inspection facilitation

  • Management of complex individual and team calendars

  • Assist and manage components of special projects as requested by the Director and Snr Management Team

  • Maintain distribution, contact and personnel lists

  • Schedule and coordinate group meetings, which includes organizing meeting rooms and logistics

  • Prepare agendas and take action items as required

  • Regular interaction with Cross functional Admin Coordinators, specifically within the EU R&D organisation as well as with Global QCA AC counterparts

Basic qualifications:

  • High School Diploma

  • Substantial related experience in administrative support role in a corporate/international environment

  • Prior experience within the pharmaceutical/Biotech industry will be highly regarded

  • Experience using MS Office tools

  • Experience using SAP/eFinity

  • Experience using SharePoint

  • Fluency in local language (English)

Preferred qualifications:

  • Experience supporting within R&D Audit

  • Able to work with minimal supervision

  • Support of a group of professionals ranging in seniority

Competencies:

  • Communicates details clearly and accurately; both orally and in writing

  • Modifies communication style as appropriate for the audience; regularly interact with Executives

  • Identifies and balances multiple priorities and the needs of an expanding team

  • Organize and expedite workflow through department so as to comply with deadlines and priorities

  • Takes a proactive approach to each task and resolves issues appropriately

  • Process driven however can adapt to a flexible approach and show innovation

  • Demonstrates a service-oriented approach to all activities

  • Demonstrates a willingness to learn new approaches and to adapt to change

  • Leads by example in promoting teamwork

  • Strong attention to detail

  • Handle sensitive and confidential information with the utmost diplomacy and discretion

  • Knowledge of virtual communications

Location: Cambridge

Remuneration: Competitive salary and benefits package