Amgen Admin Coordinator in Cambridge, United Kingdom
Title: Admin Co-ordinator / Team Personal Assistant
Amgen is one of the world's largest independent biotechnology companies, with global revenue in excess of $20 billion and over 20,000 employees globally. For more than 30 years, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world.
This is a pivotal role supporting the Director of the Global R&D Audit group as well day to day support of the Compliance senior managers and Compliance managers supporting the execution of the R&D audit programme.
This role will also offer support (approx. 15-20% FTE) to the wider European based QCA organization via the Directors of Quality, Compliance and Process Documentation, a variety of administration tasks, including the support of Regulatory Agency Inspections.
This role will also involve working collaboratively with the administrative staff cross functionally to ensure we are able to support the day-to-day needs of the business.
Utilizing systems such as Concur in support of this high travelling department in terms of travel bookings and expense management.
Utilizing systems such as E-finity for Purchase Order requisitions/SAP for invoice coding and processing.
Utilizing SharePoint and other electronic archives to organise and ensure logical accurate and complete filing of annual audit plans, resource trackers, as well as confidential audit reports and supporting documentation
Develop detailed confidential reports and presentations utilizing Excel, PowerPoint
Cross-functional interaction for the purposes of inspection preparation and inspection facilitation
Management of complex individual and team calendars
Assist and manage components of special projects as requested by the Director and Snr Management Team
Maintain distribution, contact and personnel lists
Schedule and coordinate group meetings, which includes organizing meeting rooms and logistics
Prepare agendas and take action items as required
Regular interaction with Cross functional Admin Coordinators, specifically within the EU R&D organisation as well as with Global QCA AC counterparts
High School Diploma
Substantial related experience in administrative support role in a corporate/international environment
Prior experience within the pharmaceutical/Biotech industry will be highly regarded
Experience using MS Office tools
Experience using SAP/eFinity
Experience using SharePoint
Fluency in local language (English)
Experience supporting within R&D Audit
Able to work with minimal supervision
Support of a group of professionals ranging in seniority
Communicates details clearly and accurately; both orally and in writing
Modifies communication style as appropriate for the audience; regularly interact with Executives
Identifies and balances multiple priorities and the needs of an expanding team
Organize and expedite workflow through department so as to comply with deadlines and priorities
Takes a proactive approach to each task and resolves issues appropriately
Process driven however can adapt to a flexible approach and show innovation
Demonstrates a service-oriented approach to all activities
Demonstrates a willingness to learn new approaches and to adapt to change
Leads by example in promoting teamwork
Strong attention to detail
Handle sensitive and confidential information with the utmost diplomacy and discretion
Knowledge of virtual communications
Remuneration: Competitive salary and benefits package