Amgen Jobs

The purpose of this role is to offer admin support to Office Coordinator & Business Unit Manager by anticipating, identifying, and meeting the team's needs with a proactive, organized, and problem-solving approach.

The successful candidate will act as Front-Desk and Business Unit Assistant.

Responsibilities as Front-Desk Assistant:

• Greet visitors by welcoming, and directing them appropriately

• Receive incoming couriers, sign for reception and inform receivers to pick up their mail

• Maintain security by following procedures, monitoring logbook, and issuing visitor badges

• Offer support in office management (meeting room, cafeteria, facilities, etc.)

• Offer support in office operations: orders necessary supplies (stationaries, coffee & beverages, etc.), register and follow-up on solving facility related incidents, etc.

• Create Purchase Orders for office facilities and other related General Admin issues

• Register and archive company related documents (notifications, contracts, certificates)

• Keep evidence of department’s documents using an internal tool

• Offer support in organizing internal and external events to create a good experience for colleagues and visitors

Admin Support for Business Unit Manager:

• Prepare and administrate the contracts and relationships with the suppliers relevant for Business Unit;

• Organize and implement new flows and processes;

• Initiate and administrate purchase orders in Ariba system;

• Tracks invoice and check payments in SAP;

• Organize internal events in C3 system for the Business Unit’s team and acts as the point of contact for the agency in organizing events and submitting the requests in Cvent system;

• Follow a methodical approach in finalizing all tasks received from stakeholders;

• Participate in team meetings, take notes, prepare the minute and follow-up on agreed action points;

• Maintain discretion and confidentiality on the data and documents processed.

Requirements:

• Bachelor degree in business administration or similar;

• 1-2 years of experience in a similar department of a multinational company (pharma industry preferred);

• Demonstrated capability to learn systems and processes quickly, being open and flexible to changes, in a multinational environment;

• High level of English, both in oral and written communication;

• Good computer skills in the Microsoft Office environment.

Additional Requirements:

• Excellent communication skills, being able to communicate openly and accurately relevant details, both orally and written;

• Ability to adapt his/her communication style depending on the audience - can interact with internal and external stakeholders on a regular basis;

• Ability to identify and prioritize the needs of different teams;

• A proactive approach in identifying the inaccuracies that might appear in the processes and information flow - can solve any issues that might appear in an ethic and responsible way;

• Reliability to get things done in due time, willingness to find solutions and make things happen;

• Ability to manage different tasks, priorities, and deadlines;

• Desire to learn how to manage new processes and systems as well as capacity to quickly adapt to changes;

• Take initiative, seeing in advance things that need to be done and actively looking for ways to obtain better results.

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Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney diseases, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney diseases, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.