Amgen CW-Admin Coordinator in Bucharest, Romania
Admin assistance for different departments :
Schedule meetings and activities, manage calendars
Manage department operations: filing, develop databases, track budgets, contracts, etc.
Manage the administrative aspects of relationships with outside vendors
Manage department financial operation: POs, SAP payments
Participate in department project teams
Prepare international and domestic travel arrangements; including: booking flights, accommodation, car service
Organize and prepare the necessary set of documents for the medical activities according to compliance guidance and Company SOPs; Invoice processing;
- Management of different tools and services related to department's activity (periodical data reporting in different systems, usage of Amgen's different tools, etc.)
Other administrative responsibilities:
Back-up for reception, as necessary
May provide training, guidance and orientation to new team members
Prepare agendas, take and complete committee meeting minutes; coordinate distribution and follow up on action items
Independently respond to routine correspondence, determine best approach and presentation when preparing and formatting correspondence, memorandum, reports and presentations
Minimum 3 to 5 years related experience in administrative support role
Communicates details clearly and accurately, both orally and in writing
Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
Identifies and balances multiple priorities and the needs of multiple teams
Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
Demonstrates a service-oriented approach to all activities
Demonstrates a willingness to learn new approaches and to adapt to change
Experience using MS Office tools
Fluency in English
- Experience in similar or related disciplinary and/or international environment
If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.
Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.