Amgen Administrative co-ordinator - Medical in Cambridge, United Kingdom

Part time Administrative Coordinator / PA

3 days per week

The company:

Amgen is one of the world's largest independent biotechnology companies, with global revenue in excess of $20 billion and over 20,000 employees globally. For more than 30 years, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world.

Amgen Job Description:

The Administrative Coordinator is the primary contact for one or multiple departments and coordinates ongoing processes for the medical team as follows:

Provides administrative support to the medical team and medical information manager

Prepares agendas and slides, collects monthly metrics, takes and completes committee meeting actions; coordinates distribution and follows up on action items

Provide support for R&D UK/I Leadership and associated meetings

Screens and acts on incoming phone calls and e-mails

Work with Training Manager to ensure successful on boarding of newcomers

Maintains distribution and personnel lists

Coordinates mailings and courier/deliveries

Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.

Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material

Manages the administrative aspects of relationships with outside vendors

Participates in department project teams

May provide training, guidance and orientation to new team members

Ensures timely coordination of department members' administrative needs:

Manages calendars

Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations

Organises meeting rooms, including logistics, catering and equipment needs

Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Medical Information enquiries support where required

Location: Cambridge

Employee Contract: Part time

Remuneration: Competitive salary and benefits package

Basic qualifications:

High School Diploma

  • Substantial related experience in administrative support role in a corporate/international environment

  • Experience using MS Office tools

  • Fluency in local language and English

Preferred qualifications:

Prior experience within the pharmaceutical/Biotech industry will be highly regarded

Experience in similar or related disciplinary and/or international environment

Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.

Processing of expense reports

Able to work with minimal supervision

Support of a group of professionals ranging in seniority

Competencies:

Communicates details clearly and accurately; both orally and in writing

Modifies communication style as appropriate for the audience; may regularly interact with clients and executives

Identifies and balances multiple priorities and the needs of multiple teams

Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately

Demonstrates a service-oriented approach to all activities

Demonstrates a willingness to learn new approaches and to adapt to change

Leads by example in promoting teamwork

Applies attention to detail

Confidentiality to be maintained at all times